Required Affidavits for NABC Application

When applying for a Non-Availability of Birth Certificate (NABC), affidavits play a crucial role in confirming birth details if no official record exists. Immigration authorities and municipal offices often require a properly drafted affidavit to support the NABC request.

Birth registrations in India are maintained under the Civil Registration System supervised by the Office of the Registrar General & Census Commissioner, India.

Why Is an Affidavit Required for NABC?

An affidavit is needed because:

• The birth was never officially registered

• Government records do not contain the entry

• Secondary evidence must confirm date and place of birth

It acts as a legal declaration stating that the information provided is true.

Types of Affidavits Required

1. Affidavit of Birth by Parents

Most commonly required.

It should include:

• Full name of applicant

• Date of birth

• Place of birth

• Father’s and mother’s names

• Reason for non-registration

• Declaration of truth

Usually signed by one or both parents.

2. Self-Affidavit (If Parents Are Not Available)

If parents are deceased or unavailable:

• Applicant may submit self-affidavit

• Close relatives may provide supporting affidavit

• Relationship must be clearly mentioned

Supporting documents must be attached.

3. Joint Affidavit by Relatives

Sometimes immigration authorities require:

• Two close relatives to jointly declare birth details

• Relationship proof may be requested

This is common in U.S. immigration cases.

What Should the Affidavit Contain?

A proper affidavit must include:

• Full legal name (as per passport)

• Exact date of birth

• Place of birth (village/city/district/state)

• Parents’ complete names

• Clear statement that birth was not registered

• Signature of deponent

• Notary seal and signature

Incorrect or incomplete format may lead to rejection.

Notarization Requirement

The affidavit must be:

• Executed on non-judicial stamp paper (as per state rules)

• Signed before a Notary Public

• Properly stamped and sealed

Some foreign immigration authorities may require additional attestation.

Supporting Documents Along with Affidavit

Commonly attached documents include:

• School leaving certificate

• Aadhaar card

• Parents’ ID proof

• Hospital records (if available)

• Non-Availability Certificate issued by municipal authority

Affidavit alone is usually not sufficient without secondary evidence.

Important Tips

• Ensure spelling matches all official records

• Use consistent date format

• Avoid overwriting or corrections

• Attach photocopies of supporting documents

• Confirm specific immigration format requirements

Conclusion

Affidavits are an essential part of the NABC application process when a birth was never registered. Proper drafting, notarization, and supporting documents ensure smooth approval for immigration or passport purposes.

NRIWAY provides expert assistance in drafting NABC affidavits, coordinating with municipal authorities, and preparing complete documentation packages for immigration compliance.