Preparing Name and DOB Affidavits for Embassy Use From Delhi

When applying for visas, immigration, foreign marriage registration, or overseas education, embassies often require a Name Affidavit or Date of Birth (DOB) Affidavit to clarify discrepancies in official documents. Even minor spelling differences or format inconsistencies can delay applications.

For NRIs residing abroad, preparing legally compliant affidavits in Delhi without travelling can be challenging. NRIWAY assists with drafting, notarization, authentication, and secure overseas delivery.

When Are Name or DOB Affidavits Required?

Embassies may request affidavits in cases such as:

• Spelling variation between passport and birth certificate

• Different name format in academic records

• Addition or removal of surname after marriage

• Initials expanded differently across documents

• Incorrect or missing date of birth in older records

• Clerical errors in government documents

These affidavits act as sworn declarations confirming that all variations refer to the same individual.

Types of Affidavits

Name Variation Affidavit

Confirms that multiple name versions belong to one person.
Example: “Ravi Kumar Sharma” and “Ravi K. Sharma” refer to the same individual.

Date of Birth Affidavit

Declares the correct date of birth when:

• Birth certificate is unavailable

• School records contain minor variations

• Government record correction is pending

Common Challenges Faced by NRIs

Incorrect Drafting Format

Embassies follow specific declaration language. Generic or poorly drafted affidavits may be rejected.

Stamp Paper & Jurisdiction Rules

Affidavits must be prepared on proper non-judicial stamp paper as per Delhi regulations.

Notarization & Authentication

Some embassies require notarization followed by Apostille.

Signature Mismatch

Signature differences between passport and affidavit can create issues.

Documents Required (NRIWAY)

Applicants typically provide:

• Passport copy

• Birth certificate (if available)

• Academic certificates (if relevant)

• Address proof

• Details of variation to be declared

These documents ensure the affidavit matches official records.

NRIWAY Process for Preparing Affidavits

Step 1: Requirement Assessment

Purpose and embassy guidelines are reviewed.

Step 2: Legal Drafting

Affidavit is drafted in embassy-accepted format.

Step 3: Stamp Paper Execution

Prepared on appropriate Delhi stamp paper.

Step 4: Notarization

Affidavit is notarized legally.

Step 5: Apostille (if required)

Document is authenticated for international use.

Step 6: Secure International Dispatch

Original affidavit is couriered overseas.

How NRIWAY Helps NRIs

NRIWAY provides:

• Professionally drafted affidavits

• Format compliance checks

• Delhi-based notarization coordination

• Apostille processing

• Secure overseas delivery

• End-to-end tracking

Applicants complete the process without visiting India.

Important Tips

• Ensure spelling matches passport exactly

• Do not self-draft immigration affidavits

• Provide clear explanation of variations

• Avoid signing before final draft approval

Conclusion

Name and DOB discrepancies can delay embassy applications if not addressed correctly. Properly drafted and authenticated affidavits are essential for smooth visa and immigration processing. NRIWAY simplifies affidavit preparation in Delhi by managing drafting, notarization, and authentication — enabling NRIs to meet embassy requirements efficiently while residing abroad.