Birth Date Correction Affidavit Format

If your Date of Birth (DOB) is different across documents such as passport, birth certificate, degree certificate, Aadhaar, or PAN, you may be required to submit a Birth Date Correction Affidavit.

This affidavit is a sworn legal declaration stating the correct date of birth and clarifying discrepancies in official records.

When Is a DOB Correction Affidavit Required?

You may need it in cases like:

• Different DOB in passport and birth certificate

• Incorrect DOB in degree certificate

• Typographical error in Aadhaar or PAN

• Visa or immigration documentation mismatch

• University record correction

Foreign authorities and government departments often require a formal declaration before approving corrections.

Standard Birth Date Correction Affidavit Format

Below is a commonly accepted format (subject to local/state requirements):

AFFIDAVIT FOR CORRECTION OF DATE OF BIRTH

I, [Full Name as per Passport],
S/o / D/o [Father’s Name],
residing at [Full Address],
do hereby solemnly affirm and declare as under:

1. That my correct Date of Birth is [Correct DOB – DD/MM/YYYY].

2. That due to inadvertent error/clerical mistake, my Date of Birth has been incorrectly mentioned as [Incorrect DOB] in [mention document name – e.g., Degree Certificate / Aadhaar / School Certificate].

3. That the correct Date of Birth as per my Birth Certificate/Passport is [Correct DOB].

4. That both the above-mentioned dates refer to the same person, i.e., myself.

5. I request concerned authorities to consider my correct Date of Birth as [Correct DOB] for all official purposes.

I hereby declare that the above statements are true and correct to the best of my knowledge and belief.

Place:
Date:

Signature
(Name)

Important Points While Drafting

• Name must match passport exactly

• Correct and incorrect DOB must be clearly mentioned

• Mention specific document where error exists

• Use appropriate stamp paper (if required by state)

• Sign in presence of notary

Attestation & Apostille Process

If the affidavit is required for use abroad, it must be authenticated:

Step 1: Notary Attestation

The affidavit must be notarized.

Step 2: State Home Department Attestation

Step 3: Apostille

For Hague Convention countries, apostille is required from the Ministry of External Affairs.

For non-Hague countries, embassy legalization may be required instead.

Where DOB Correction Affidavit Is Used

• Passport correction

• University degree correction

• Birth certificate correction

• Immigration and PR

• Visa processing

• Employment abroad

Proper documentation ensures smoother approval.

Common Mistakes to Avoid

• Mismatch between affidavit and passport

• Not mentioning incorrect DOB clearly

• Missing father’s name

• Incorrect document reference

• Improper notarization

Small drafting errors can lead to rejection or delays.

Conclusion

A Birth Date Correction Affidavit is an essential legal document when correcting DOB discrepancies across official records. A properly drafted, notarized, and apostilled affidavit from the Ministry of External Affairs ensures acceptance for international or official use.

NRIWAY assists with drafting, attestation, and apostille of DOB correction affidavits — ensuring accurate documentation and smooth processing.